Caitlin DePue Wallace: Wedding Coordination
Caitlin DePue Wallace: Wedding Coordination

Caitlin DePue Wallace: Wedding Coordination

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Scheduling
Vendors to coordinate

Responds in about 1 hour

Introduction
As your coordinator, I will watch over the details of your wedding day so you can enjoy all the special moments with your family and friends, stress-free. My main role is to ensure that your plans are carried out smoothly and to discretely handle any problems that may arise, so the bride and groom, family, and friends can enjoy the celebration! I have coordinated weddings in Bluffton, Hilton Head, Beaufort, Savannah, and the surrounding areas for over a decade. My experience in event production has allowed me to plan a variety of events, including holiday parties, baby showers, memorial services, fitness competition, small benefit concerts, a 5k charity race, and an 8-day film festival that draws an annual attendance of over 60,000 people! As your wedding coordinator, my responsibilities include creating a detailed timeline and reviewing all vendor contracts to clarify contractual obligations. We will discuss your vision for the ceremony, and I will coordinate the wedding rehearsal. On your wedding day, my responsibility would include being present at the venue to ensure every detail is set up and executed the way you envisioned it. I would cue all events per the timeline and oversee breakdown and clean up. The following are just some of the tasks I will handle as your coordinator. *12-15 weeks prior to Wedding Day - Meet with Bride and Groom to create a wedding day timeline. - Go over any arrangements the couple has previously made with vendors. - Referral of vendors as needed. * Pre-Ceremony - Facilitate on-time arrival of vendors and oversee set up at all event locations (ceremony space, cocktail hour area, and reception venue). - Transport items such as rings, bridal party's personal belongings, and any Ceremony and Reception decorations. - Set up the guest book, favors, cake cutting utensils, table numbers, menu cards, and champagne flutes. - Review final set-up before guest arrival. * Ceremony - Manage all event cues. * Reception - Cue musicians, photographers, and immediate family members of the Bride and Groom when important events take place at reception (i.e. first dance, parent dances, cake cutting, and toasts). - Remain easily accessible through the entire event to assist Bride and Groom as needed. - Distribute final payments/gratuities to vendors. - Oversee breakdown and clean up of the event. - Coordinate reception departure transportation and/or send-off.
Overview

Hired 19 times

Serves Bluffton, SC

Background checked

1 employee

11 years in business

Business hours

This pro hasn't listed their business hours.

Payment methods

This pro accepts payments via Cash, Check, PayPal, Venmo, and Zelle.

Featured Projects

109 photos

Reviews

Customers rated this pro highly for work quality, professionalism, and responsiveness.

Exceptional 5.0

21 reviews

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pro avatar
Emma S.
Aug 19, 2024
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Hired on Thumbtack

Hired on Thumbtack

Caitlin was absolutely AMAZING from start to finish! She went way above and beyond what I could have ever expected. She helped me stay on track and organized throughout the planning process, she made a perfect timeline, set up all of my decor exactly how I envisioned, and all around provided an invaluable service. She even handled some sticky situations that came up during the wedding weekend SO well that I had no idea anything happened until weeks later. We truly could not have pulled off our wedding day without her! I would recommend her over and over again!

Details: 51 - 100 guests • Caterer • Photographer • Florist • Musician • Venue

Caitlin DePue Wallace: Wedding Coordination's reply
Emma - thank you for the kind words. Your Savannah wedding was so beautiful, whimsical, and such a fun party with that great band! I wish you so much love and happiness in your future. Congratulations.
Wedding Coordination
pro avatar
Ellen S.
May 28, 2024
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Hired on Thumbtack

Hired on Thumbtack

Caitlin was so organized and kept us on task. It was so comforting to know that she had the experience and knowledge to help us create the perfect timeline for the wedding. She helped us from the very beginning to the beautiful end with the best results! She is so kind and very easy to work with. We highly recommend Caitlin and hope to use her again in the future.

Details: 0 - 1 months in advance (includes day-of coordination) • 151 - 200 guests • At the pro’s location • My home, venue, etc. • Remotely (phone or internet)

Caitlin DePue Wallace: Wedding Coordination's reply
Ellen - it was so lovely to work with you on Emily's wedding. It was such a perfect day and I was honored to be a part of it.
Wedding Planning
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Diane P.
Nov 14, 2023
Caitlin was a fantastic wedding coordinator…she was the extra blessing we didn’t know we needed! Caitlin was professional, fun, personable, organized and totally on top of everything! She made the whole event run so smoothly and took all of the stress off of us so we were able to be totally present & fully enjoy our special day!
Caitlin DePue Wallace: Wedding Coordination's reply
Thank you Diane for letting me be a part of your daughter's special day! Tarah and Jacob are such loving people and I wish them all the happiness in the world together.
pro avatar
Nadia A.
Oct 23, 2023
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Hired on Thumbtack

Hired on Thumbtack

I feel like nothing I write is going to do Caitlin justice. She is so incredibly amazing at her job. We wholeheartedly recommend her! She went above and beyond right from our very first call. I seriously had no idea how much we needed Caitlin's help beforehand. I thought I was organized enough and could handle the wedding details on my own for the most part.. that's laughable now that we've actually had our wedding day. I know for a fact that we could not have pulled off our amazing wedding day without her. She was professional, creative and impeccably organized. She managed every detail, every vendor, every timing nuance and more! She asked questions and took care of things that never even crossed my mind and I didn't even think I needed to know. During our rehearsal, she really commanded the room and made sure everyone was where they needed to be. On the wedding day we had a few issues including with our reception centerpieces and she managed to fix it last minute. I don't know how she did it but when we entered our reception she took care of everything and it looked beautiful. She really made a big difference on our wedding day. Because of Caitlin, we had such peace of mind on our big day. Even when things went wrong she took care of it immediately and we didn't even notice. I didn't have to focus on any details day of, I just got to enjoy our wedding. Without a doubt, we would hire Caitlin again. We can't thank her enough for all of her hard work!

Details: 51 - 100 guests • DJ • Photographer • Makeup artist / hair stylist • Videographer

Caitlin DePue Wallace: Wedding Coordination's reply
Thank you for the kind words Nadia! It was such a pleasure to work with you and Joseph on your special day. I wish you a lifetime of happiness together!
Wedding Coordination
pro avatar
Mary T.
Oct 28, 2022
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Hired on Thumbtack

Hired on Thumbtack

Caitlin is an outstanding wedding coordinator! I was the MOB. We interviewed 4 people and she was the right fit for our family Her approach was to find out what my daughter's vision was and to make it happen. She consistently sought out and respected my daughter's voice and helped her make the wedding come together. With a destination wedding, it was critical to have someone on the ground who knew the area. Even though she was "day of coordinator," she provided tons of support in the months leading up to the wedding and helped my daughter figure out where the gaps were and what to do next. I can't imagine having done this without her and consider it money well spent. Thumbtack would only allow me to choose 3 descriptors but I also consider her services to be a great value and her punctuality was constant. Thanks Caitlin!!

Details: 101 - 150 guests • DJ • Caterer

Wedding Coordination
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Caitlin Wallace